Working as a student assistant

Finding a position as a student assistant

You are currently studying and want to earn money alongside your studies? If possible, in an area where you can use or broaden your knowledge?

Student assistant in teaching and research areas

Support the department by becoming a tutor or helping to correct homework assignments.

If you are interested, speak directly to the instructor in charge of the relevant course. You can also find open posts online, at the Infopoint and in our display case in the magistrale.

Student assistants at events

The Service Office is always searching for students who can support us at various department events. If you enjoy organizing and supervising events, please report to the Mathematics Infopoint.

Infopoint Mathematics

Boltzmannstr. 3
85748 Garching

MI 00.10.052

Tel: +49 (0)89 289 17577 

infopoint(at)ma.tum.de

Internal post: SB-S-MA

Opening hours:
during the semester
Mon. - Fri. 9:00 - 11:00
Tues. & Thurs.13:00 - 15:00
in lecture-free periods
Tues. 9:00 - 11:00
Thurs. 13:00 - 15:00

When we are closed:
Please use our letter box to post any documents you need to submit.

 

Requirements: Who can work as a student assistant?

Hours threshold for student assistant contracts

20-hours/week-limit

In the area of social insurance law (health, unemployment-benefitand care insurance, but not pensions insurance) those persons who are currently registered as students (not doctoral students) at a german school of higher education are exempt from paying social insurance contributions. This status is however only effective as long as the 20-hours/week-limit is not violated.

It is possible to have contracts with more than 20-hours/week during the non-lecture-period.

450-Euro limit

In case you receive BAföG, a Scholarship or as a member in some health insurances the 450-Euro limit may be important for you. Please check your individual conditions by contacting the relevant institutions.

Contract: Which application documents do I need to submit?

Submitting application documents

Please submit all application documents punctually, before your contract commences, in person, by hand in the mailbox, or by mail to Infopoint Mathematics (Room MI 00.10.052).

Some forms are officially available in Engllish, some only have an English version as a fill-in assistance for you, some forms only exist in German. Please feel free to contact the Infopoint if you need assistance or have any questions when filling in the forms.

Please print out the checklistand gather together your documents – all forms required are available for you to download.

Graduate assistants (with a Master’s degree or Diplom)

Student assistants from non-EU countries require the following additional documents: 

  • a copy of their valid residence permit or probationary certificate (Fiktionsbescheinigung)
  • a copy of the supplementary sheet confirming “unselbständige Beschäftigung bis zu 120 Tage oder 240 halbe Tage im Jahr sowie studentische Nebenbeschäftigung erlaubt” [“salaried employment of up to 120 days or 240 half days per year as well as part-time student work permitted”]
  • a copy of the passport page displaying all personal information

Please note: The contract can only be issued for the period during which the residence permit is valid. Please be sure to organize and submit any extension in good time.

For subsequent student assistant contracts within 12 months (calculated from the last day of the previous contract) please resubmit the following documents as early as possible:

Should the previous contract have concluded more than 12 months ago, you need to resubmit all documents.

Social security number and tax identification number

  • You should have these numbers at hand when you fill out the forms!
  • If you do not yet have a tax ID, you can apply for one at the Federal Central Tax Office in Bonn.
  • You will find your social security number on your social security ID document. Should you not yet possess such a document, you can apply for it through TUM and it will be sent to you.

Personnel form for student assistants

 

  • Section 1: The department number does not have to be provided.
  • Section 2: does not need to be filled out.
  • Section 4.6: does not need to be filled out.
  • Section 5: The tax ID number is required. Regarding the question concerning main or part-time employment: Your studies do not constitute an employment relationship. If your student assistant contract is your only source of employment besides your studies then it is to be understood and indicated as your main employment relationship (Hauptarbeitsverhältnis).

Compulsory Insurance Questionnaire

 

  • Question 3: “Status upon commencing employment” – you only need to fill out the first section.
  • Question 5: Depending on your level of income, you can be exempted from your pension contribution or pay a reduced contribution. Should you wish to do this, please see the attached leaflet for further information and fill out the application form.

Compulsory Insurance Questionnaire for holders of a Master’s degree

 

  • Section 1: "Versicherungsnummer" means the social security number.
  • Section 2: Employment as a student assistant does not begin upon demand or continue indefinitely but is temporary.

If you change your health insurance provider, you need to submit your new verification of insurance or a copy of your health insurance card at the Mathematics Infopoint as soon as possible.

Please also inform us if you move to a new address or change your bank details. Enter your new address or bank details in the following document, sign it, and submit at the Mathematics Infopoint:

Payment information form

Should you commence additional employment during the period covered by your student assistant contract, you are required to submit an updated Compulsory Insurance Questionnaire.

Please note the regulations in the Department Guidelines, point 7, on social security law.

The employment relationship ends automatically with the conclusion of the period defined in the employment contract.

However, it can be terminated at any point in time with one month’s notice extending to the end of the calendar month.

By mutual agreement, the employment relationship can also be terminated without notice. Please inform supervisors punctually so that a replacement can be found.

The right to extraordinary termination (Section 626 of the Bürgerliches Gesetzbuch / German Civil Code) remains unaffected.

Important: You need to terminate the contract in writing. A template for this purpose is available at the Infopoint Mathematics .

Finances: What does a student assistant earn?

Illness, holiday, business trips: What to do?

Should you not be able to fulfill your duties as student assistant due to illness, you must inform your supervisor immediately. 

If you miss work for more than 3 days due to illness, you must submit a doctor's certificate of incapacity (Arbeitsunfähigkeitsbescheinigung / AU).

Student assistants too have a right to paid vacation. Please consult your supervisor for details of the regulations.

If you make a short journey in the context of your employment (e.g. travel from the Garching Campus to the Munich City Campus for tutorials), you are automatically covered by accident insurance and have your travel costs reimbursed by your employer, should you not already possess a Semester Ticket for the route.

Travel application and reimbursement of travel costs

Your supervisor submits a request for blanket approval of business travel at the beginning of the semester.

However, travel expenses for trips approved with blanket requests are reimbursed separately for each student assistant. If you have taken several trips, use the form for reimbursing multiple trips and attach all receipts and tickets as far as possible. Fill in the line on the form asking for the funds number with Fonds 1010026 and submit it at the Infopoint.

Time limit: How long can I work as a student assistant?

For staff: information about hiring student assistants